FAQ – Permanent Assignment

Permanent Assignment

What is the difference between the “transit” stage and “permanent assignment” stage?
When do stories get placed on permanent assignment?
I am a beta and would love to be a permanent beta for this story. What do I do?
I am an author and would love to have Beta Betty/Beta Bob as a permanent beta my story. What do I do?
I just received notice that I have been put on permanent assignment. What happens now?
How long should the beta take to edit the chapter?
I’m an author, and I can’t get in touch with my beta or my beta consistently takes longer than 48 hours.
One of my permanent betas is going on hiatus. What do I do?

What is the difference between the “transit” stage and “permanent assignment” stage?

Stories that are edited by Project Team Beta are likely to experience two different stages: the transit stage and the permanent assignment stage.

The transit stage is the first stage for a story. During this stage, an author submits a chapter via email to Admin@ProjectTeamBeta.com. A PTB mod will send the chapter to a first-run beta and then to a second-run beta. We will then return the chapter to the author via email. Each time a chapter is submitted during this stage, it will likely go to different betas. Mods will do our best to accommodate requests for betas, but we cannot guarantee that we can fulfill any beta request.

Permanent assignment is the second stage for a story. It reflects a more traditional beta/author relationship, and it includes two betas and one author. Permanent assignment does not happen until all three agree to the assignment. When a story is on permanent assignment, the author submits chapters directly to his or her betas, and the betas return the chapter directly to the author. Chapters are no longer distributed through Admin@ProjectTeamBeta.com. While on permanent assignment, betas and authors are encouraged to communicate with one another about creative and technical aspects of the story.

When do stories get placed on permanent assignment?

Permanent assignment typically does not happen until at least three or four chapters of a story have been edited through transit. This allows for authors to work with several different betas and receive a variety of feedback before settling down with the same two betas for the remainder of their story. Permanent assignment is completely optional. If you prefer to keep sending your chapters to transit and receiving different betas each chapter, that’s fine too! There is not a set requirement for when or how stories get placed on permanent assignment.

I am a beta and would love to be a permanent beta for this story. What do I do?

Great! Send an email to PermanentAssignment@ProjectTeamBeta.com telling us about your request. We will make a note in our trackers and contact the author to see if he or she feels ready for a permanent assignment and thinks your style of editing is a good fit for what he or she is looking for.

I am an author and would love to have Beta Betty/Beta Bob as a permanent beta my story. What do I do?

Great! Send an email to PermanentAssignment@ProjectTeamBeta.com telling us about your request. We will make a note in our trackers and contact Beta Betty/Beta Bob to find out if he or she is available to take on additional permanent stories. Sometimes, our betas have a full load but still enjoy editing the occasional random chapter through transit. Please be patient with us as we help you find permanent betas for your story.

I just received notice that I have been put on permanent assignment. What happens now?

If you’re a beta and haven’t yet read the entire story, do that now! It’s almost impossible to be up to date on every story you receive via transit, but you should definitely read all the previous chapters of any story you are permanently assigned to.

The next thing you should do is contact the other members of your beta team (the two betas and the author). Discuss how you would like to beta the story. Does the author want to send the chapter to the same first beta and same second beta for each chapter? Do the betas want to take turns being first and second beta? Would whoever is the first beta like to see the feedback left by the second beta after he/she finishes? Does the author have a story outline she would like to share with one or both of the betas? Is there a specific type of feedback the author is looking for? How often does the author intend to update? The world is your oyster, so feel free to talk about anything!Once you’ve got a plan in place, the author should begin to send chapters to the betas.

How long should the beta take to edit the chapter?

Betas are still expected to stick to the 48 hour turnaround time. If you cannot return a chapter within 48 hours for whatever reason, you MUST contact your author and discuss the situation with them. If you find yourself consistently taking longer than 48 hours to return a chapter, you may wish to reconsider being a permanent beta for the story.

I’m an author, and I can’t get in touch with my beta or my beta consistently takes longer than 48 hours.

If your betas suddenly disappear or are consistently taking longer than 48 hours to return a chapter to you, please contact us at PermanentAssignment@ProjectTeamBeta.com and let us know. We will help you resolve the issue.

One of my permanent betas is going on hiatus. What do I do?

Contact PermanentAssignment@ProjectTeamBeta.com. We can arrange for you to submit chapters through transit while your permanent beta is unavailable.

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