FAQ – Open Office

OpenOffice

How do I install OpenOffice?
How do you save a file in .doc format using OpenOffice?
How do you set up OpenOffice to automatically save files in .doc format?
How do you add Project Team Beta style comments using OpenOffice?
How do you view Project Team Beta style comments in OpenOffice?
How do you change the name displayed in the Project Team Beta style comment in OpenOfffice?

How do I install OpenOffice?

OpenOffice is fairly easy to install. Just follow the instructions below:

1. Go to http://www.openoffice.org and click on the large, green down arrow next to the words “I want to download OpenOffice.org.”

2. Select the large, green “download now” button displayed in the middle of the page. Please view the language and operating system options that appear below this button if you are in need of a different version of OpenOffice.

3. Click the “continue to download” button to proceed to download OpenOffice onto your computer. If the download does not automatically begin, look for an information bar at the top of the webpage that reads “to help protect your security, internet explorer blocked this site from downloading files to your computer. click here for options.” If you see this message, click on the information bar and select “download file.” Depending on the level of security on your computer, you may get a “file download – security warning” window. Select the “run” button.”

4. You will be prompted by a dialog window as to where you want to place the downloaded file on your computer. Note this location, as you will need to find the file later in order to install OpenOffice on your computer.

5. For install instructions, please visit http://download.openoffice.org/common/instructions.html

How do you save a file in .doc format using OpenOffice?

It is very easy to save a file in .doc format using OpenOffice. Simply follow the instructions below:

1. Once you are ready to save your document, select “file” from the menu.

2. Scroll down and select “save as.”

3. Under “file name,” enter in the name of your document.

4. Select “save as type” and a scroll-down menu will appear with a list of file formats available. There are three different options available for .doc format. Please select the “Microsoft Word 98/2000/XP” (.doc)” option.

5. Click “save.”

How do you set up OpenOffice to automatically save files in .doc format?

It is very easy to set up OpenOffice so that your files are automatically saved in .doc format. Simply follow the instructions below:

1. Start OpenOffice.

2. When the message “Welcome to OpenOffice.org” appears, select “tools” from the drop-down menu in the upper left-hand corner of the page.

3. Click “options.”

4. In the left-hand column, select the “+” that appears next to the “load/save” to expand the menu. Once the menu has expanded, click on “general.”

5. Under the “Default File Format and ODF Settings” heading, make sure the document type is “text document.” Under the “Always Save As” heading, select “Microsoft Word 97/2000/XP.”

6. OpenOffice will warn you that by not using ODF 1.2 file format, some information may be lost. Project Team Beta has not observed any loss of data while switching between Open Office and Microsoft Word.

7. If you do not want to receive a warning every time you save a .doc file, uncheck the “warn when not saving in ODF or default format” box.

8. Select the “ok” button when finished.

How do you add Project Team Beta style comments using OpenOffice?

The comment feature in OpenOffice is slightly different from Microsoft Word. While you can still add a comment, the item being commented on is not highlighted. Instead, a caret or anchor appears at the current cursor location. Due to this difference, it is important for betas and authors alike to name the specific area in question in the comment box. The phrase or character being highlighted will not transfer over from one program to another; therefore, the comment will simply be accompanied by a caret at the beginning of the area that would have traditionally been highlighted in Microsoft Word.

To add a Project Team Beta style comment using OpenOffice, simply follow the instructions below:

1. Place your cursor at the beginning of the area you are commenting on.

2. Select “insert” from the main menu and scroll down to select “note.” You may also use a short cut by pushing Ctrl + Alt + N.

3. In the right-hand margin, a colored box will appear with your name, date, and time. Type your comments inside the colored box.

4. If you wish to reply to or delete a comment box, left click on the down arrow to the right of the signature line at the bottom of the comment box. Select the action you would like to take.

How do you view Project Team Beta style comments in OpenOffice?

Project Team Beta style comments will most likely be hidden when a document is first opened in OpenOffice.

To view Project Team Beta style comments, simply follow the instructions below:

1. Select “view” from the pull-down menu at the top of the page.

2. Select “notes” so that a check mark appears to the right of the option in the pull-down menu.

If there are a large number of comments, it can be a little difficult to determine which comment goes with which anchor in the document. To see which comment goes with which anchor, hold your cursor over the comment. The dotted line leading from the comment to the anchor will turn into a solid line, showing the location of the anchor.

How do you change the name displayed in the Project Team Beta style comment in OpenOfffice?

The author name, the date, and the time will appear at the bottom of each comment box. Comments from different authors will be displayed in different colors.

To change the name displayed in the Project Team Beta style comment, simply follow the instructions below:

1. Select “tools” from the pull-down menu.

2. Select “options.”

3. Expand the OpenOffice.org menu if it is not already expanded and select “user data.”

4. Enter the name you wish to appear in the comment box.